Service description

• Establishment of foreign offices working in the field of market studies and providing scientific, technical and advisory services in the field of foreign company products wishing to open an office in Egypt in accordance with Law 82/120
• After obtaining the necessary approval for the establishment of the foreign office from the General Organization for Export and Import Control, you can register in the Foreign Offices Register in accordance with Law 82/120

Place of service

MAROUF

Conditions for registration in the register of foreign offices

1. The activity that will be practiced by the office is (scientific / technical / consulting / communication / representation or other)
2. That the office has an Egyptian agent registered in the Register of Commercial Agents and Brokers in accordance with Law 120/1982 through which only the business of agency or commercial mediation is carried out
3. The foreign office should take into account the continued presence of the commercial agent for the continued registration of the foreign office
4. That the office had obtained approval from the General Organization for Export and Import Control to establish the foreign office (please review the registration procedures)
5. In the case of re-registration of the foreign office
   The foreign offices have not been previously written off to practice agency or commercial mediation, in violation of the provisions of Law 120 / 1982
   OR it was written off for that, and 5 years have passed since that write off

Documents for establishing and registering a foreign office

1. An official letter issued by the company wishing to open the office, authenticated by the competent chamber of commerce and approved by the Egyptian embassy or consulate abroad, including
   • The nature of the activity that will be practiced by the office (scientific / technical / consultant / communication / representation)
   • Geographical and commodity scope
   • The name and nationality of the manager appointed to manage the office (the responsible manager).
   • Names and nationalities of the foreign employees who will work in the office (if existed)
   • The name of the Egyptian agent or agents registered in the Agents Register
   • The office undertakes to notify the authority by a notarized letter in the event of a change of director or any of the foreign workers in the office
   • The company was informed that the office is prohibited from carrying out any commercial activity
   • The company was informed that the continued registration of the office is linked to the presence of an Egyptian agent registered on behalf of the company
2. A certified translation of the aforementioned book according to the established rules regarding translation
3. Complete a request for a data extract on the Egyptian agent for the purpose of establishing the office (representation / scientific / technical / advisory / regional)
4. A copy of a valid card (S14 agents) for the Egyptian agent and the original for review
5. A copy of the card (S14 data and products of the agency contract) indicating the registrations of the foreign company with the agent in the agents register and the original for information
6. The pledge form of the Egyptian agent for the foreign office, signed by the Egyptian agent in front of the competent employee, or the authenticity of a signature from the bank
7. Acknowledgment form for registration/renewal of foreign offices signed by the manager responsible before the competent employee, or a valid signature from the bank
8. If the manager in charge is a foreigner who fulfills
   • A copy of the passport and the original for review
   • A copy of the valid work permits and the original for review
9. If the responsible manager is an Egyptian who fulfills
   • A copy of the identity document and the original for review
10. If the applicant for registration is an agent of the foreign office, the following documents are required from him:
    • A copy of a notarized authorized from the real estate registry with a review of the original
    • A copy of the agent's national ID card
    • Authorized acknowledgment form
    • if he is a government employee, public authority, public institution, or local government unit, he shall submit
    • A letter from his employer that he has no objection to that entity from the employee performing proxy work for others, and that he has taken an unpaid leave

Registration Validity

• Five years, or from the date of expiry of the agency contract, or the date of expiry of the agent's registration in the agents' register on the basis of which the office is based, whichever is closer

Fee

• It returns to the GOEIC’s branch concerned with MAROUF, provided that the service fee is paid in the authority’s treasury in Egyptian pounds with a visa
• Fees are paid in free US dollars according to the prices announced at the time of submitting the application, with the collection of the fractions for the benefit of GOEIC, provided that they are paid at the Central Bank.

Procedures for establishing and registering foreign offices

1. Book an appointmentthrough the GOEIC’s website from the following link
   Please see the instructions for use when booking the appointment
2. Submitting documents in accordance with the provisions of Law No. 120 / 1982
3. Submit a request to inquire about the data of the Egyptian agent from the Register of Commercial Agents and Brokers, and pay for the data certificate service
4. Document checking and technical audit
5. Preparing a memorandum for the establishment of the foreign office and issuing a decision approving the establishment of the foreign office
6. Estimation of fees and a sum in return for providing the service on the registration application
7. Go to the financial affairs at the airport to obtain a letter addressed to the central bank estimating the value of the fees in US dollars
8. Paying the fees at the Central Bank in US dollars
9. Book an appointmentthrough the GOEIC's website
10. Handing over the original fee deposit receipt to the GOEIC’s headquarters in MAROUF
11. Payment for the service in the Authority's treasury
12. Financial and technical audit
13. Entering foreign office card data
14. The applicant reviews the card before wrapping it and receiving it
15. Packaging and delivery

Important Notes

1. Obtaining application forms and declarations from the GOEIC’s website only
2. To find out the steps for booking an appointment through the GOEIC’s website, please enter the following link
3. The validity of the declarations is 3 months, and even a second authorized is accepted only - the authorization is not accepted
4. If the responsible manager is outside the country and delegates his legal representative to submit an application for obtaining the service at the authority, the authorized issued by a foreign authority must be certified by the Egyptian embassy or consulate abroad and deposited in the real estate registry in Egypt
5. The person acting on behalf of the foreign office may not sign the personal declaration that must be completed by the responsible manager, nor may he sign the Egyptian agent’s undertaking.
6. In the event that the responsible manager or commercial agent travels outside the country, the acknowledgment and undertaking and a copy of the passport of either of them shall be authenticated by the Egyptian embassy abroad.
7. If the person acting on behalf of the office in submitting the application is from the employees of the government, public bodies, public institutions or local government units, the foreign office registry card shall not be delivered until after notifying his employer
8. The data of the commercial agent is not mentioned in the decision to establish the foreign office because it may change
9. If the manager in charge is a foreigner, the purpose of the visit must be in his passport for residence or work and not for tourism or other business purposes
10. If the responsible manager is a foreigner, the foreign office will be given a temporary card specified for the period of residence of the responsible manager
11. It appears in the foreign office card S15
    Data of the foreign office - name - nationality - field of activity - address name of the manager in charge of the office - name of the Egyptian agent - registration number of the Egyptian agent S14- date of expiry of the agency contract- duration of the agency contract (fixed term/extended)- date of expiry of the agent’s registration
12. Obligations of the manager in charge of the foreign office
    • Notify the competent authority at the Ministry of Interior of the Egyptian manpower in the foreign office by a registered letter with acknowledgment of receipt
    • In the case of the presence of foreign workers, he must submit work permits to them and notify the Authority of that within 30 days.
    • Notify the Authority of the termination or demise of the agency within 60 days from the date of its expiry or demise
    • Notifying the Authority in the event of changing the current agent to another one
    • The office may not practice any brokerage or commercial agency business
13. Registration is renewed every five years from the date of registration or from the date of the last renewal
    In the event that the renewal application is submitted within the ninety days preceding the expiry of the validity period, the normal renewal fee shall be paid, and the fees shall be doubled during the ninety days following the expiry of the validity period, after which the registration shall be administratively written off.
14. The continuation of the foreign office registration is linked to the continuation of the Egyptian commercial agent’s registration and the continuation of the agency on which the foreign office is based
15. When will foreign offices be written off?
    • If he engages in agency or mediation activities in violation of the provisions of the law
    • Or upon the expiry of the agency contract based on which the foreign office is based without renewal, or upon the agency’s demise for any reason
    • Or upon the expiration of the expiry date of the Egyptian agent’s registration on the basis of which the foreign office is registered, and 90 days have passed since that without renewing his registration
    • Or when the foreign office’s registration expires and 90 days have passed since that without renewing its registration
16. In the event that the agent’s registration in the agents’ register has expired, the foreign office shall not be written off until after the expiry of the agent renewal period (90 days).
17. It is not permissible to re-register a foreign office that has been written off to practice agency business in violation of the provisions of the law except after the lapse of a period of no less than five years